AI in Finance Summit London 2025
September 9, 2025
The Hilton London Tower Bridge
Sponsor Portal
This portal is designed to be a one-stop shop for everything you need in relation to the event, including:
- Contact Information for Re:Work Staff
- Venue and Accommodation Information
- Event Checklist
- Exhibition Details & Delivery Instructions (if applicable to your sponsorship)
- Details on How to Register your Onsite Team
- Marketing Details
As always, if you have any questions at all please reach out to the team:
| OPERATIONS Lauren Hughes lauren.hughes@coriniumgroup.com Queries relating to venue, accommodation, AV, shipping, prize draw, passes, meetings and deliverables |
MARKETING |
|
PRODUCTION/CONTENT |
SALES Lia Cummins lia.cummins@coriniumgroup.com Queries relating to your contract |
Venue & Accommodation Information
Venue
Hilton London Tower Bridge
5 More London Place, Tooley Street, London, SE1 2BY
Travel
Nearby Underground
London Bridge (Tube)
Nearby Parking
The venue does not have parking. The nearest car park is Q-Park Tower Bridge (10 min walk / 0.5 miles) - please check Q-Park's website for charges.
Please also check information on the Congestion Charge before your trip into the city.
Nearby Train Station
London Bridge (National Rail)
Nearest airports:
London City Airport
Luton Airport
Heathrow Airport
Gatwick Airport
Accommodation
We highly recommend that your team stay onsite and close to all the action!
Please use the following HotelMap link which will show you all available hotels within the vicinity of the event venue and their significantly reduced rates. We highly recommend you book your staff bedrooms ASAP to avoid disappointment.
Event Checklist
| ITEM | ACTION REQUIRED | DEADLINE |
| Logo & Profile for website/marketing/signage | Please e-mail a JPEG and EPS version of your logo along with a 150 word profile to Tanya. |
ASAP (if not already supplied) |
| Accommodation Bookings | Please use the HotelMap link to view and book available accommodation in New York. We recommend you book your staff bedrooms ASAP to avoid disappointment. | ASAP |
| 2 Week Out Attendee List | We will distribute the most up to date attendee list to all sponsors. Please note, Corinium must have received full payment before the list can be released. | August 26th |
| AV Orders | If you wish to order AV for your stand such as a monitor., please contact our AV Supplier, Lizard AV, directly. A price list and instructions on how to place your order can be found below in the 'Exhibition Details' section. |
August 29th |
| Onsite Team Registrations | Register your onsite team by this date. See ‘Staff Registration’ section below for further details | August 29th |
| Prize Draw Item Confirmation | At the end of day 1, we will run a raffle for our attendees with prizes donated by our sponsors. Please confirm by April 8th what your draw prize will be. | September 2nd |
| 30-Second Advert (only applicable if in your sponsorship contract) |
Please provide us a copy of your 30-Second Advert by this date. | September 2nd |
| Seat Drop Slot Confirmation (only applicable if in your sponsorship contract) |
We will confirm when your seat-drop will take place during the event. Please bring 50 copies with you to the event or have them shipped to arrive in time. | September 2nd |
| Final Attendee List | Final Attendee list will be send to you by this date - 3 business days post-event. | September 12th |
Exhibition Details
YOUR EXHIBITION PACKAGE:
As per your Sponsorship Agreement, Re:Work will provide you with the following:
- 2m x 1m Floor Space Only
- 1 x table (6ft rectangular)
- 2 x chairs
- Access to complementary Wi-Fi
- Access to complementary power (please bring an extension cable and adaptor for plug type G)
Anything you do must stay within the allotted space and must not exceed 2 meters in height.
If you have decided to have a custom stand built and/or are using an external provider for any part of your stand, please let us know the details of the installation, supplier, etc.
There is limited onsite storage available for packing materials, boxes, etc. It is suggested that exhibitors keep packing materials to a minimum.
Important Note: Every piece of electrical equipment that is brought on-site must be PAT tested.
EXHIBITION SET-UP/ BREAKDOWN TIMES:
September 9th - Set-up: The exhibition area will be open from 6:45am - 8:00am for exhibition set up. All stands should be ready for attendee arrival promptly at 8am on September 9th.
September 9th - Break-down: Exhibitors can breakdown their stand from 6:30 pm on September 9th and need to vacate the space by 7:00 pm.
Please note, exhibitors are responsible for setting up and breaking down their own booth.
PRIZE DRAW
During the drinks reception at the end of the day, there will be a prize draw with prizes donated by our sponsors. On arrival to the event, all attendees will receive a draw card which they will complete and return to the registration desk in order to be entered into the draw. The entry form will also have exhibitor logos on the back with a “stamp” space next to each them. We will provide all exhibitors with a stamp. The prize draw will take place during the drinks reception and attendees have to be there in order to win.
Please confirm by 2nd September what your draw prize will be. Prizes will be promoted pre-event and onsite detailing which prize is from which sponsor. Please have prizes sent directly to the venue. Due to attendee’s onward travel please avoid anything large, liquid or breakable.
ENVIRONMENTALLY FRIENDLY EVENTS
Re:Work are working hard to ensure that our events are as environmentally friendly as possible. We are aiming to reduce overall waste onsite at events over the coming years and will be working closely with the venues to do our part for the environment and we ask that our sponsors do the same.
Please consider your stand set up and items and merchandise onsite at event and where possible opt for the more environmentally friendly option i.e., re-use banners/signage, opt for non-plastic giveaways etc.
SECURITY
The venue will maintain 24-hour security throughout the duration of the event. While every reasonable precaution is taken, Re:Work and the venue accept no responsibility for any loss or damage that may occur to exhibitors property. We highly advise that exhibitors do not leave valuables unattended at any point during the event and that they take anything of value with them when they leave their stand for the night.
AV SUPPLIER
Lizard Events is our AV provider for the event, if you wish to order a TV screen/monitor for the event please see the pricelist below.
Instructions on how to place an order:
- 1. Email enquiries@lizardevents.com with your company name and company address.
- 2. State the equipment you wish to rent/hire for CDAO FSI UK. The information below will help you to complete the order.
Room Name: Tower Foyer
Stand No: this is the stand number you selected from the floorplan.
Lizard will contact you directly to confirm the order and take payment. Deadline for orders: Friday 29th August.
Delivery Instructions
Packages must be addressed to:
ATTN: Csilla Loncsarszki, Senior Event Planner
Hilton London Tower Bridge
5 More London Place, Tooley Street,
London, SE1 2BY
EVENT NAME: CDAO FSI UK
COMPANY NAME: ________
PACKAGE: ___ of ___
It is your (the sponsor's) responsibility to arrange shipment for your materials TO AND FROM the venue.
The Hilton will only accept prepaid packages.
The Hilton will accept delivery of packages from Friday 5th September and no earlier.
All packages shipping to the venue in advance must use the shipping address stated above. If packages are NOT addressed with the above information, they will be refused and returned.
Please be aware that deliveries that are not clearly labelled have a high chance of going missing. We strongly suggest that you track the delivery of your materials BEFORE you arrive at the venue.
THE SHIPPING ADDRESS MUST BE LISTED ON ALL PACKAGES YOU ARE SENDING TO THE VENUE (BANNERS, BOXES, ETC)
RETURN SHIPPING
Please note: It is your (the sponsor's) responsibility to arrange return shipping of packages and equipment post- event.
YOU MUST ARRANGE BY PRE-BOOKING AND PAYING FOR A SCHEDULED PICK-UP with your shipping provider (FedEx, UPS, DPD, DHL, etc) to be picked up from the hotel within 24 hours post-event.
Your onsite team must have a RETURN PRE-PAID SHIPPING LABELS FOR ALL PACKAGES and a COURIER SCHEDULED TO COLLECT. Once the event is over, your team will be responsible for packing up your stand & equipment.
Your team will be instructed to leave any return shipments (these must all be sealed with a pre-paid shipping label) on your exhibit table. The hotel will bring your packages to the shipping room on your behalf where your scheduled pick-up with your shipping provider (FedEx, UPS, DPD, DHL, etc) will collect from.
We do not take responsibility for shipments left unsealed, without a return shipping label or a courier collection scheduled.
Staff Registration Details
In your sponsorship contract you will have been allocated a specific number of onsite passes for the event. Please remember these should be used by individuals within your organisation with specific industry knowledge relevant to the event.
You will need to register your team passes prior to the event and by August 29th to ensure that your team's badges are available for collection at the event registration.
In order to register your passes, please see the registration buttons above and enter the details requested.
EVENT TIMINGS
SEPTEMBER 9 - AI in Finance
The break times of the conference will be the peak traffic times for the exhibition area. Please refer to this link for the current program (Note – timings and schedule may change at any time). A final program will be sent out to you prior to the conference.
Marketing Details
If applicable, please forward the relevant contact details for PR and Marketing support within your organisation so we can discuss ways to promote your participation at the event. Alternatively, please forward them these details:
Tanya Pardo Jarrett
Marketing Manager
tanya.pardo@coriniumgroup.com
WISH LIST: Please submit up to 50 individuals or organisations that you would like to see in attendance at the event, and we will endeavour to get as many of those requested onsite. Deadline to submit your wishlist is 4 weeks prior to the event to ensure we have enough lead time.